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Policy framework statement

The Procurement Policy Framework specifies the governance and process requirements that all Health Service Providers (HSPs) must comply with in order to ensure effective and consistent procurement activity across the WA health system.

Purpose

The purpose of this policy framework is to ensure probity, accountability and value for money in procurement operations across the WA health system.

Applicability

This policy framework is binding on each HSP to which it applies or relates.

Principles

The key principles that underpin this policy framework are:

Accountability

Procurement decisions are made at appropriate levels by authorised staff who accept accountability for decisions and responsibility for their procurement outcomes.

Probity

Procurement activities are transparent, clearly documented and demonstrate the ethical, honest and fair treatment of all participants.

Value for Money

Procurement outcomes maximise value for the WA health system and tax payers, including through opportunities to leverage economies of scale through whole-of-system or aggregated procurement solutions.

Legislative context

This policy framework is made pursuant to ss 26(2)(a)(b)(d)(i)(k) of the Health Services Act 2016.

The Health Services Act 2016 refers to policy frameworks in ss. 26-27 and s. 34(2)(c). Other relevant parts in the Act that relate specifically to this policy framework include ss. 34(2)(k) and 35-39.

The legislation below, may also apply:

  • Building Act 2011
  • Procurement Act 2020

Policy framework custodian

Assistant Director General
Purchasing and System Performance

Enquiries relating to this Policy Framework may be directed to: PolicyFrameworkSupport@health.wa.gov.au

Review

This policy framework will be reviewed as required to ensure relevance and recency. At a minimum this policy framework will be reviewed within two years after first issue and at least every three years thereafter.

Version Effective from Amendment(s)
29 20 March 2025 Rescinded MP 0047/17 Sponsorships Policy.  This policy is superseded by MP 0005/16 Grants, Esoteric Arrangements and Sponsorships Policy. 
28 20 March 2025 Policy review and amendments to MP 0005/16 Grants, Esoteric Arrangements and Sponsorships Policy.  Amendments include: Policy title changed from Grants Policy to Grants, Esoteric Arrangements and Sponsorship Policy; Purpose section refined and updated. Policy supersedes MP 0047/17 Sponsorship Policy; Applicability section refined to apply to WA health entities as per Policy Frameworks governance and the insertion of contracted health entities statement; Policy requirements updated to include sponsorships and to encompass a range on non-procurement arrangements (Esoteric Arrangements); Policy requirements criteria updated to better align with amended scope of application; Compliance Monitoring updated to reflect policy owner’s responsibility to monitor policy compliance and set compliance monitoring measurements; Related documents - removal of reference to Department of Finance templates (moved to Supporting Information section) to better align with General Procurement Direction 2023/03 - Delivering Community Services in Partnership Policy; Supporting Information: inclusion of Government of WA Grants Administration Guidelines 2022 and Government of WA Sponsorship in Government Guidelines; Definitions section: Removal of definitions for Community Services, Community Services Grants, Commercial Grants and Documentation Requirements, and inclusion of definitions for Esoteric Arrangements and State Agency; Policy contact: insertion of Director, Office of the Chief Procurement Officer to reflect policy ownership.
27 27 November 2024 Amendment to MP 0079/18 Engagement of Medical Practitioners Under Contracts for Services Policy. Amendments include: minor typographical corrections to references to clauses on the following Related Documents: Fee for Service Medical Services Agreement Template-no subcontractors; Fee for Service Medical Services Agreement Template with subcontractors and Day Rate Medical Services Agreement Template. 
26 22 December 2023 MP 0081/18 Western Australian Government Medical Services Schedules Policy is superseded by MP 0079/18 Engagement of Medical Practitioner Under Contracts for Services Policy. 
25 22 December 2023 Policy review and amendments to MP 0079/18 Engagement of Medical Practitioners Under Contracts for Services Policy.  Policy requirements clarified regarding the regarding requirement to obtain policy owner approval for amendments to template; reference to Legal and Legislative Services 'Guidelines: Sign off clauses for legal arrangements' within policy requirements; Insertion of new policy requirement for the payment of CMPs in accordance with the WA Government Medical Services Schedules; Inclusion of mandatory pre-engagement integrity check for CMPs in accordance with the procedure; updated the related documents-Fee for Services MSA templates to meet requirements under the Working with Children (Criminal Record Checking) Act 2004; new related documents inserted related to Western Australian Government Medical Services Schedule of Services and the pre-engagement integrity check for CMPs. 
24  24 August 2023  Amendment to MP 0161/21 Procurement and Contract Management Policy. Related Document: 'Procurement Procedures'-minor amendments to improve and clarify the purpose of specific procedures. The Approver for the "Exemption from Standing Offer Arrangements (Whole of Health) has been amended from Chief Procurement Officer (CPO) to the Director of the Office of the Chief of Procurement Officer (OCPO) to improve approval responses. 
23  24 March 2023 MP 0119/19 Engagement of Medical Transcription Services Policy rescinded 20 March 2023. The policy requirements are incorporated within the current procurement process and practice requirements, therefore removing the requirement for a mandatory policy.
22  22 November 2022 Amendment to MP 0081/18 Western Australian Government Medical Services Schedules Policy. Amended related documents to reflect updated Schedule of Fees and Services Schedule and Administrative Instructions and Procedures. 
21  1 November 2022 Policy Review and amendment to MP 0161/21 Procurement and Contract Management Policy.  Amendments include: WA health system changed to WA health entities; new definition for WA health entities inserted and definition for WA health system deleted; refined Compliance Monitoring section; amendments to related document:  Procurement Procedures; removed definitions Documentation Requirements and Instrument of Authorisation as not applicable and transitioned to updated mandatory policy template. 
20 20 July 2021
 Major Amendment to MP 0161/21 Procurement and Contract Management Policy. Current Supporting Information superseded by 'Request Conditions and General Conditions of Contract Works (June 2015 to June 2021).
19 29 June 2021
 Refreshed hyperlinks on the Procurement Policy Framework Landing Page, namely; Sub-headings: Legislative Context, WA Government (updated links), Premiers Circulars (deleted) and Supporting Information (updated link).
18 2 June 2021
 New MP 0161/21 Procurement and Contract Management Policy to supersede MP 0003/16 Procurement and Contract Management Policy and MP 0013/16 Works Procurement Policy.

Major Amendment to MP 0004/16 Procurement Development and Management System Policy, MP0005/16 Grants Policy, and MP 0047/17 Sponsorship Policy.
17 31 May 2021
 Transfer custodianship of the Procurement Policy Framework from the Assistant Director General, Strategy and Governance to the Assistant Director General, Purchasing and System Performance.
16 30 April 2021
 Amendment to MP 0079/18 Engagement of Medical Practitioners under Contracts for Services Policy.
15 14 July 2020
 Major Amendment to MP 0003/16 Procurement and Contract Management Policy. 
14 16 December 2019
 Major Amendment to MP 0003/16 Procurement and Contract Management Policy and MP 0004/16 Procurement Development and Management System Policy.
13 13 August 2019
 MP 0119/19 Engagement of Medical Transcription Services Policy.
12 9 and 12 August 2019
 Major Amendments published for the following mandatory policies:
  • MP 0003/16 Procurement and Contract Management Policy
  • MP 0004/16 Procurement Development and Management System Policy
  • MP 0005/16 Grants Policy
  • MP 0047/17 Sponsorship Policy
  • MP 0013/16 Works Procurement Policy
All policies now contain an Integrity Statement, have been placed on updated MP Templates and are only applicable to Health Service Providers. For further detail relating to nature of each major amendment, please see each policy's landing page and Document control (section 9).
11 12 July 2019
  MP 0081/18 v.1.2 WA Government Medical Services Schedules Policy amended to reflect updated fees and services schedule (Related Documents).
10 11 July 2019
 Removal of: Guide to Procurement and Contract Management in WA Health document and links to the Office of the Chief Procurement Officer (OCPO) Templates and Guides; and Supply Chain - Whole of Health Contracts (Health Support Services) as information available directly from the OCPO.
9 5 July 2018
 Major Amendment to MP 0003/16 v.2.0 Procurement and Contract Management Policy.
8 9 May 2018
 New MP 0083/18 Disputes About the Professional Conduct of a Contracted Medical Practitioner Engaged Under a Medical Services Agreement Policy.
7 4 April 2018
 New MP 0081/18 Western Australian Government Medical Services Schedules Policy.
6 14 February 2018
 New MP 0079/18 Practitioners under Contract for Services Policy.
5 5 October 2017
 Major Amendment to MP 0005/16 Grants Policy, MP 0003/16 Procurement and Contract Management Policy, MP 0004/16 Procurement Development and Management System Policy and MP 0013/16 Works Procurement Policy.
4 21 June 2017
 Major Amendment to MP 0013/16 Works Procurement Policy.
3 15 May 2017
 Rescinded OD 0547/14 from Mandatory Requirements.
2 1 March 2017
 Major Amendment to MP 0005/16 Grants Policy, MP 0003/16 Procurement and Contract Management Policy and MP 0004/16 Procurement Development and Management System Policy. New MP 0047/17 Sponsorship Policy, superseded OD 0266/10. Rescinded OD 0266/10 from Mandatory Requirements.
1 1 July 2016 Original version

Approval

This policy framework has been approved and issued by the Director General of the Department of Health as the System Manager.

Approval byDr David Russell-Weisz, Director General, Department of Health
Approval date01 July 2016
Date published09 May 2018
File numberF-AA-40154

Compliance

This policy framework is binding on those to whom it applies or relates. Implementation at a local level will be subject to audit.

Glossary of terms

Term Meaning
Applicability Under Section 26 of the Health Services Act 2016, policy frameworks may apply to:
  • All Health Service Providers
  • A type of public health service facility
  • A type of public health service
  • A type of staff member of a health service provider.
Health Service Provider Means a Health Service Provider established by an order made under section 32(1)(b) of the Health Services Act 2016.
Procurement A term used to cover activities in which WA health system contracts or funds the delivery of goods and/or services.
WA health system Pursuant to section 19(1) of the Health Services Act 2016, means the Department of Health, Health Service Providers and to the extent that Contracted Health Entities provide health services to the State, the Contracted Health Entities.
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