Data collections

This page includes general information about data collections available for request via Data Linkage Services, and supporting resources for core WA Health datasets, including data dictionaries, reference manuals and user guides.

Variable lists for health data collections are available via our Data forms page, or by contacting the relevant Data Custodian. Information about the data request process is available on our Applying for data page.

For general queries about our available data collections or making a data request, please reach out to our ISPD Client Services team. For detailed information about a specific data collection, we recommend contacting the Data Custodian directly.

Materials on this page are available for download. Please acknowledge the Department of Health as a source where applicable.

All datasets are managed in Western Australia unless otherwise indicated with an asterisk (*).

Administered collections

Content data for the following collections is available for data extraction via a custodian-administered server at the Department of Health.

Department of Health collections
Data collection Date range Contact details
Emergency Department Data Collection 2002 - previous month DataRequests.EDDC@health.wa.gov.au
Hospital Morbidity Data Collection 1970 - 6 months ago DOH.AdmittedDataCollection@health.wa.gov.au 
Midwives Notification System 1980 - 2023 BirthData@health.wa.gov.au
WA Cancer Registry 1982 - 2002 WACanReg@health.wa.gov.au
WA Notifiable Infectious Diseases Database 1964 - 2024 CDCD.Directorate@health.wa.gov.au
WA Register of Developmental Anomalies - Birth Defects 1980 - 2023 WARDA@health.wa.gov.au
WA Register of Developmental Anomalies - Cerebral Palsy  1980 - 2022 WARDA.CP@health.wa.gov.au
Metadata collections 
Data collection
Date range
Contact details
Birth Registrations
1945 - previous month
MetadataDataCollections@health.wa.gov.au
Death Registrations
1969 - previous month
MetadataDataCollections@health.wa.gov.au
*Cause of Death Unit Record File (COD URF) 1969 - previous month MetadataDataCollections@health.wa.gov.au
Electoral Roll 1988 - previous quarter  MetadataDataCollections@health.wa.gov.au
  Other health collections
Data collection Date range
Contact details
Child Development Information Service 2008 - 2018 CommunityHealthResearch@health.wa.gov.au
Trauma Registry - Fremantle Hospital 1996 - 2013 StateTraumaOffice@health.wa.gov.au
Trauma Registry - Fiona Stanley Hospital 2014 - 2016 StateTraumaOffice@health.wa.gov.au
Trauma Registry - Joondalup Hospital 2010 - 2016 StateTraumaOffice@health.wa.gov.au
Trauma Registry - Princess Margaret Hospital 1998 - 2016 StateTraumaOffice@health.wa.gov.au
Trauma Registry - Royal Perth Hospital 1994 - 2017 StateTraumaOffice@health.wa.gov.au
Trauma Registry - Sir Charles Gairdner Hospital  1996 - 2016 StateTraumaOffice@health.wa.gov.au

*Indicated dataset is managed by organisation outside of Western Australia.

External collections

Content data for the following collections is managed by Data Custodians directly, and is available for extraction on an as-required basis.

Department of Health collections
Data collection Date range Contact details
Aged Care Assessment Program 2003 - 2016 OED.IGRSPS@health.wa.gov.au
Monitoring of Drugs of Dependence System 1998 - 2019 MPRB@health.wa.gov.au
Health and Wellbeing Surveillance System 2002 - 2024 Epi@health.wa.gov.au
Home and Community Care 2004 - 2020 RoyalSt.ContractManagement@health.wa.gov.au
Mental Health Information Data Collection 1966 - 2024 MentalHealthData@health.wa.gov.au
Other health collections
Data collection
Date range
Contact details
Breastscreen WA 1989 - 2022 BreastscreenWA@health.wa.gov.au
Cervical Screening Register 1997 - 2017 CervicalScreening@health.wa.gov.au
Drug and Alcohol Office 1985 - 2005 Data.Request@mhc.wa.gov.au
Intellectual Disability: Exploring Answers Database 1983 - 2020 Helen.Leonard@thekids.org.au
Royal Flying Doctors Service 2000 - 2021 Research@rfdswa.com.au
Silver Chain Nursing Association 1983 - 2022 SC-ResearchOffice@silverchain.org.au
St John Ambulance 1999 - 2017 Research@stjohnambulance.com.au
Other government collections
Data collection Date range
Contact details
*Australian Early Development Census 2009-2010, 2012,
2015, 2018, 2021
Support@AEDC.gov.au
Department of Transport - Licensing Data 1912 - 2021 Info@transport.wa.gov.au
Insurance Commission WA Injury Claims 1985 - 2020 Public.Relations@icwa.wa.gov.au 
Main Roads WA - ICWA sourced crash data 2009 - 2022 AGI@mainroads.wa.gov.au
Main Roads WA - WA Police sourced crash data 1985 - 2022 AGI@mainroads.wa.gov.au

*Indicated dataset is managed by organisation outside of Western Australia.

Dataset information

Data dictionaries, guides and resources
Data collection Resource  Details
Birth Registrations Births data dictionary DOC 63 KB
Cause of Death Unit Record File (COD URF)
COD URF user guide PDF 531 KB 
COD URF FAQs PDF 315 KB
Child Development Information System Child Development Service reference manual DOC 420 KB
Death Registrations Mortality data variable notes DOC 101 KB
Emergency Department Data Collection Emergency Department Patient Activity Data Business Rules PDF 435 KB
EDDC data dictionary PDF 655 KB
EDDC data specifications PDF 418 KB
Hospital Morbidity Data Collection Admitted Patient Activity Data Business Rules PDF 1.24 MB
HMDC data specifications PDF 655 KB
HMDC data dictionary PDF 995 KB
HMDC data quality statement DOC 430 KB
Mental Health Information Data Collection
Community Mental Health Patient Activity Data Business Rules PDF 596 KB
Mental Health Data Collection data dictionary PDF 3.3 MB 
Mental Health Data Collection data specification PDF 613 KB
Midwives Notification System

Guidelines for Midwives Notification of Case Attended PDF 647 KB
MNS Resources Web page
WA Cancer Registry WACR data dictionary PDF 912 KB
WACR resources Web page 
WA Electoral Roll Electoral Roll data variables DOC 43 KB
WA Notifiable Infectious Diseases Database Case definitions of notifiable infectious diseases and related conditions
PDF 1.30 MB
WANIDD resources Web page
WA Register of Birth Defects WARDA-BD-CP CARES data glossary PDF 116 KB
WARDA-CP field names, descriptions and values PDF 241 KB
WARDA resources Web page
Geocoding resources
Information Resource Details
Socio-economic Indexes for Areas (SEIFA)
SEIFA 2021 data downloads Web page
SEIFA 2016 data downloads Web page
SEIFA 2011 data downloads Web page
SEIFA 2006 data downloads Web page
SEIFA 2001 data downloads Web page
SEIFA 1996 data downloads Web page
Remoteness Area (RA) Australian Statistical Geography Standard Web page
Spectrum Spatial Reference Material MatchCodes and MatchScores DOC 29 KB

Clinical coding information 

Applicants seeking to include International Classification of Dieases (ICD) codes or Australian Classification of Health Interventions (ACHI) codes within their data request are recommended to contact the Western Australian Clinical Coding Authority (WACCA) to review the codes and provide classification advice.

The table below includes information about the classification systems used to produce the data in each dataset. A list of the ICD and DRG versions and time ranges for the Hospital Morbidity Data Collection and WA Cancer Registry is also available for download: 

Hospital Morbidity Data Collection diagnosis classification
ICD-8
ICD-9
ICD-9-CM
ICD-10-AM
Hospital Morbidity Data Collection intervention classification
COSO
ICPMICD-9-CM
ACHI
Deaths
ICD-10
Emergency Department Data Collection
ICD-10-AM 
Mental Health Information Data Collection
ICD-10-AM
WA Cancer Registry
ICD-O
WA Register of Defects and Anomalies
ICD-9-BP