EIM High Level Model Home Page Index of Entities

ACC Accounts

Describes the financial accounting information of the WA Department of Health. This includes the Chart of Accounts, other accounts and the relationships between accounts and cost centres. It also includes financial events and their corresponding journal and account entries, such as depreciation events.

Accounts diagram

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Entity Index

Account	Accounting Period	Accrual Account Entry
Asset Account	Budget Entry	Cash Account Entry
Cost Centre	Depreciation Entry	Equity Account
Expense Account	Financial Event	Journal Adjustment
Journal Entry	Liability Account	Purchase Order
Purchase Order Item	Requisition	Revaluation Entry
Revenue Account	Supplier	Supplier Invoice

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Account

A classification of items, persons or concerns to enable financial transactions regarding them to be recorded via JOURNAL ENTRYs.

Business Rules

Each ACCOUNT is a LIABILITY ACCOUNT, an EXPENSE ACCOUNT, an EQUITY ACCOUNT or an ASSET ACCOUNT.

Each ACCOUNT -

must be allocated to only one COST CENTRE
may be the aggregation of one or more ACCOUNTs
may be posted with one or more JOURNAL ENTRYs
may be a subordinate of an ACCOUNT
must track the financial transactions of only one ORGANISATIONAL UNIT or must track the financial transactions of only one TRUST

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Accounting Period

A contiguous period between two calendar dates that is defined for the purpose of identifying an accounting time frame.

Business Rules

Each ACCOUNTING PERIOD -

may be subdivided into one or more ACCOUNTING PERIODs
may be the period of effectiveness of one or more BUDGET ELEMENTs
may be the time-frame for one or more FINANCIAL EVENTs
may be a subdivision of an ACCOUNTING PERIOD

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Accrual Account Entry

A JOURNAL ENTRY which records the incurring of an expense or the earning of revenue in the ACCOUNTING PERIOD in which it occurs.

Business Rules

Each ACCRUAL ACCOUNT ENTRY is a type of JOURNAL ENTRY.

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Asset Account

An ACCOUNT that is established for recording the value of an enterprise's assets.

Business Rules

Each ASSET ACCOUNT is a type of ACCOUNT.

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Budget Entry

A JOURNAL ENTRY recording a debit or credit against an ACCOUNT used to track the financial status of a budget.

Business Rules

Each BUDGET ENTRY is a type of JOURNAL ENTRY.

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Cash Account Entry

A JOURNAL ENTRY that records an actual (not planned or expected) receipt or disbursement of money against an ACCOUNT.

Business Rules

Each CASH ACCOUNT ENTRY is a type of JOURNAL ENTRY.

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Cost Centre

A COST CENTRE is the basic unit of responsibility in an ORGANISATIONAL UNIT for which costs are accumulated.

Business Rules

Each COST CENTRE -

may contain one or more ACCOUNTs
may be the aggregation of one or more COST CENTREs
may be a subordinate of a COST CENTRE
must be allocated to only one ORGANISATIONAL UNIT or must be allocated to only one PROJECT

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Depreciation Entry

A debit or credit JOURNAL ENTRY against an ACCOUNT which denotes the depreciation amount of one or more non-current assets (such as buildings, plant, equipment) over a specific ACCOUNTING PERIOD.

Business Rules

Each DEPRECIATION ENTRY is a type of JOURNAL ENTRY.

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Equity Account

An ACCOUNT that is established for managing the enterprise's financial dealings to do with its Equity.

Business Rules

Each EQUITY ACCOUNT is a type of ACCOUNT.

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Expense Account

An ACCOUNT that is established for managing an enterprise's expenses.

Business Rules

Each EXPENSE ACCOUNT is a type of ACCOUNT.

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Financial Event

A business event that involves the receipt or disbursement of funds, or a change in the ownership rights to funds or assets, or a change in the estimated value of an asset.

Business Rules

Each FINANCIAL EVENT -

must occur within only one ACCOUNTING PERIOD
must result in one or more JOURNAL ENTRYs
may be a receipt against one or more LICENCEs
may be an allocation against a BUDGET ELEMENT
may be recorded for a PAYROLL ENTRY
may revalue a PHYSICAL RESOURCE ITEM
may be recorded for a PURCHASE ORDER
may be recorded for a SERVICE BILL ITEM
may be a receipt against a SERVICE BILL ITEM
may be recorded for a STOCK EVENT
may be a payment against a SUPPLIER INVOICE

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Journal Adjustment

A correction made to any other JOURNAL ENTRY.

Business Rules

Each JOURNAL ADJUSTMENT is a type of JOURNAL ENTRY.

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Journal Entry

A record of details of a FINANCIAL EVENT in terms of a debit or credit of an amount of money to an ACCOUNT.

Business Rules

Each JOURNAL ENTRY is a CASH ACCOUNT ENTRY, a JOURNAL ADJUSTMENT, a BUDGET ENTRY, a REVALUATION ENTRY, an ACCRUAL ACCOUNT ENTRY or a DEPRECIATION ENTRY.

Each JOURNAL ENTRY -

must be a posting to only one ACCOUNT
must be the result of only one FINANCIAL EVENT

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Liability Account

An ACCOUNT that is established for managing an enterprise's financial dealings in respect of its debts.

Business Rules

Each LIABILITY ACCOUNT is a type of ACCOUNT.

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Purchase Order

A legal contract wherein one party (the purchaser or buyer) agrees to buy goods and/or services from another party (the supplier, contractor etc).

Business Rules

Each PURCHASE ORDER -

must be approved by only one STAFF MEMBER
must be issued to only one SUPPLIER
must specify one or more PURCHASE ORDER ITEMs
may be the basis for one or more FINANCIAL EVENTs
may be a result of one or more REQUISITIONs
may be the subject of one or more SUPPLIER INVOICEs
may result from one or more WORK ORDERs

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Purchase Order Item

A part of a PURCHASE ORDER which identifies the goods/services being bought, the quantity being bought and any other relevant information, for example an agreed price/discount.

Business Rules

Each PURCHASE ORDER ITEM -

must be specified in only one PURCHASE ORDER
may result in one or more STOCK RECEIPTs
may specify a PURCHASE AGREEMENT
must be for only one PHYSICAL RESOURCE ITEM or must be for only one PHYSICAL RESOURCE TYPE

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Requisition

A service request by an appropriate STAFF MEMBER for the purchase of goods or services.

A REQUISITION may contain or have attached to it a set of specifications describing the items to be purchased and any conditions that must be met.

Business Rules

Each REQUISITION may result in one or more PURCHASE ORDERs.

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Revaluation Entry

A JOURNAL ENTRY against an ACCOUNT that adjusts the monetary equivalent value of an asset at a specific point in time.

Business Rules

Each REVALUATION ENTRY is a type of JOURNAL ENTRY.

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Revenue Account

An ACCOUNT established for managing an enterprise's revenue.

Business Rules

Each REVENUE ACCOUNT is a type of ORGANISATION CHART ACCOUNT.

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Supplier

An ORGANISATIONAL UNIT that has provided or is known to be capable of providing goods and/or services.

Business Rules

Each SUPPLIER -

must be only one ORGANISATIONAL UNIT
may be party to one or more PURCHASE AGREEMENTs
may be issued one or more PURCHASE ORDERs
may issue one or more SUPPLIER INVOICEs

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Supplier Invoice

A request for payment issued by a SUPPLIER for the goods and/or services that have been delivered, (or may be delivered, depending on the terms agreed to in the original purchase contract).

Business Rules

Each SUPPLIER INVOICE -

must be issued against only one PURCHASE ORDER
must be issued by only one SUPPLIER
may be paid through one or more FINANCIAL EVENTs

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