|Title:||Employee Use of Social Media Policy|
|Document ID:||Operational Directive OD 0656/16|
|Date of issue:||Thursday, 11 February 2016|
|Description:||Employee responsibility when engaging in use of social media|
|Applicable to:||All WA Health|
|Period of effect:||from 10 February 2016|
|Review date:||10 February 2020|
|Authorised by:||Dr David Russell-Weisz, Director General, Department of Health WA, 29-Sep-2015|
|Print version:||View print version|
Employee Use of Social Media Policy
The purpose of this policy is to advise employees of their responsibilities when engaging in the use of social media. It aims to ensure employees are not engaging in online communication that is disparaging towards WA Health, its patients and/or its employees, in connection with the workplace.
Social media can be described as all online media communication platforms which allow for user participation and/or interaction. This includes, but is not limited to, social networking sites (e.g. Facebook, MySpace, Bebo), video sharing sites (e.g. Flickr, YouTube, Blip, Instagram), micro-blogging sites (e.g. Twitter, Yammer), blogging platforms (e.g. WordPress, Blogger, Tumblr), discussion forums (e.g. TroveForum, Yahoo! Groups, Google Groups), online encyclopaedias (e.g. Wikipedia) and any other web sites that allow users to publish comments and/or images (e.g. wikis).
Disparaging communication refers to online communication that is negative, adverse, inappropriate, offensive, indecent, unwanted, discriminatory, threatening, abusive and /or unlawful. The use of social media to make disparaging comments or post disparaging images about WA Health, its patients and/or its employees may result in disciplinary action, in accordance with the WA Health Misconduct Policy.
This policy applies to all staff engaged by WA Health employing authorities including: Child and Adolescent Health Service, Department of Health, Health Support Services, North Metropolitan Health Service, PathWest, Peel Health Services Board, South Metropolitan Health Service and WA Country Health Service.
This policy covers all online communication via social media made by an employee, whether it is during work hours on a work computer, during work hours on a personal electronic device, outside work hours on a work computer or outside work hours on a personal electronic device. Prohibited online communication via social media includes, but is not limited to, disparaging online communication in connection with WA Health, which:
An employee who engages in online communication to make disparaging comments or post disparaging images about WA Health, its patients and /or its employees may be in breach of this policy. Such conduct may result in disciplinary action in accordance with the WA Health Misconduct Policy which may include termination of employment.
Although pervasive, systematic and ongoing surveillance of staff internet access logs will not occur, WA Health may monitor or investigate staff internet access. This will only occur to confirm compliance with the requirements of this policy.
This policy is not intended to limit acceptable use of social media. For information regarding acceptable use, please refer to the Social Media Guidelines published by the Communications Directorate, who are responsible for social media engagement;
Prohibited online communication via social media sites may also be in contravention of:
Any queries regarding this Directive can be sent to firstname.lastname@example.org.
Dr David Russell-Weisz
This circular last updated: Thursday, 11 February 2016 at 2:54pm