|Title:||Activation of the State Health Emergency Operations Centre|
|Document ID:||Operational Directive OD 0062/07|
|Date of issue:||Wednesday, 18 July 2007|
|Status:||NO LONGER APPLICABLE|
|Description:||To provide guidelines regarding the activation of the State Health Emergency Operations Centre (SHEOC), as the result of a possible or confirmed major emergency or disaster where a Health response is required.|
|Legal requirements:||Emergency Management Act 2005
|Applicable to:||State Health Emergency Operations Staff
On-Call Duty Officer - Disaster Preparedness
State Health Coordinator
|Category:||Disaster Preparedness and Management|
|Period of effect:||from 1 July 2007 to 30 June 2012|
|Review date:||1 July 2012|
|Authorised by:||John Leaf, ACTING DIRECTOR GENERAL, DEPARTMENT OF HEALTH, 18-Jul-2007|
|Print version:||View print version|
Activation of the State Health Emergency Operations CentreINTRODUCTION
The Department of Health (DOH) has an obligation within Westplan Health to ensure that an efficient health response can be activated to meet health disaster and emergency management requirements.
To provide guidelines regarding the activation of the State Health Emergency Operations Centre (SHEOC), as the result of a possible or confirmed major emergency or disaster where a Health response is required.
The interim, primary and alternate facilities designated as the SHEOC are as follows:
Silent telephone numbers for these facilities are restricted and are found in Appendix 2 (Issued to appropriate DOH personnel and Emergency Service Organisations when required).
The warning that an emergency has or is likely to occur will be received by the DOH ‘On Call’ Duty Officer (OCDO), who will in turn, notify the State Health Coordinator (SHC). The SHC will warn the appropriate key personnel of the State Health Executive Forum (SHEF).
Stages Of Activation. The SHEOC will normally be activated in stages. In an impact event, these stages may be condensed with stages being activated concurrently.
This stage is activated when advice of an impending emergency is received, or when following the occurrence of an event, it is unclear as to whether a health emergency management response is required. During this stage, the situation is monitored to determine the likelihood and nature of the health emergency management response. The following actions are undertaken:
(1) SHC liaises with the Hazard Management Agency to determine the extent of the health response required.
(2) The OCDO will commence provision of executive support to the SHC from the interim SHEOC, if necessary.
(3) If the event is deemed to be significant, the SHC will as soon as practicable:
(a) advise the OCDO to notify the Hospital Emergency Operations Centre (HEOC) Coordinator to ensure early notification to the metropolitan tertiary hospitals, as necessary;
(b) advise the Director General of the event, including resources that are/may be required from DOH;
(c) activate Westplan Health and the Metropolitan Business Continuity and Disaster Plan (MBCDP) to the ‘Alert’ stage, as necessary;
(d) advise the Regional Health Disaster Coordinators and Regional Directors, as necessary;
(e) advise the Deputy SHC, as necessary;
(f) advise Public Affairs, as necessary;
(g) advise State Emergency Management Committee (SEMC) of the situation, as necessary and;
(h) alert participating organisations (eg Red Cross, St John Ambulance, RFDS etc).
(4) SHC consults the Health Services Sub-Committee (HSS), where necessary.
(5) SHC keeps participants advised of the situation by means of regular situation reports.
This stage is activated when information received in the Alert stage is sufficient to warrant preparatory activities in readiness for a response. Depending on the situation, the following actions may be undertaken:
(1) Meeting of the HSS to consider the situation and determine strategy.
(2) The Deputy SHC will be fully briefed by the SHC and will commence providing backup support to the SHC.
(3) Set the status of Westplan Health and MBCDP to the ‘Standby’ stage.
(4) Additional information is sought to allow members’ time to initiate response preparations. Such preparations may include the SHC requesting via the OCDO, that the HEOC Coordinator check:
(5) The SHC will liase with support organisations including those organisations with whom Memorandum of Understandings (MOU) are in place (eg Silverchain, Public Transport Authority).
(5) The interim SHEOC is activated and staffed by the OCDO to provide support to the SHC and the Deputy SHC.
(6) The SHEOC is prepared for staffing by the OCDO. Emergency Operations Centre staff are contacted by the OCDO via a call cascade system and notified of the situation. Staff contacted should commence preparations to attend and set up the SHEOC.
(6) Liaison officers from participating organisations (eg Red Cross, St John Ambulance, RFDS etc) are identified, assigned and requested to attend the SHEOC.
(7) The ODCO, Emergency Operations Centre staff and Committee members are required to remain contactable by telephone both during and after working hours. Should this requirement coincide with a general failure of Telstra facilities, responsibility for establishing contact with the SHC rests with the OCDO and Committee members.
This stage is activated when a health disaster management response is required and resources are deployed accordingly. Depending on the situation, the following actions may be undertaken:
(1) The SHEOC is activated and staffed by the OCDO and Emergency Operations Centre staff.
(2) Set the status Westplan Health and MBCDP to the ‘Response’ stage.
(3) For emergencies where a Health response is not significant to warrant the activation of the SHEOC, the interim SHEOC continues to be utilised and is staffed by the OCDO.
(4) Participating organisations are arranged to be deployed as required. This may include:
(a) activation of the Hospital Emergency Operations Centre;
(b) the despatch of resources to the emergency site (ie. St John Ambulance, RFDS, Medical Commander, Medical Teams, etc);
(c) reception and treatment of casualties by the hospitals; and
(d) activating MOU’s with support organisations.
(5) Additional resources are provided under the coordination of the SHC.
This stage is activated when an organisations response is no longer required and may include the following actions:
(1) Participating organisations are informed of “stand down” by the SHC.
(2) Set the status of Westplan Health and MBCDP to the ‘Stand Down’ stage.
(3) Organisations are stood down in accordance with relevant procedures for each organisation (Emergency Site personnel are withdrawn, additional staff called in are released from duty, etc).
(4) Organisations are to advise the SHC when stand down has been completed.
(5) Arrangements for debriefings are advised.
(6) Debrief reports from participating organisations are submitted to the SHC.
MONITORING AND REVIEW
The Senior Policy Officer, Disaster Preparedness and Management is responsible for the monitoring and review of this document on an annual basis.
This circular last updated: Wednesday, 18 July 2007 at 11:51am