|Title:||Guidelines and Procedures for Risk Management by the Department of Health and Area Health Services|
|Document ID:||Operational Circular OP 1989/05|
|Date of issue:||Friday, 26 August 2005|
|Status:||NO LONGER APPLICABLE|
|Description:||The Department of Health and the Health Services have a Statutory risk management responsibility in which they are accountable to protect the government and the general community from unnecessary costs and losses, including the human cost of adverse incidents.|
|Legal requirements:||Treasurerís Instruction 825 Risk Management and Security (formerly Treasurerís Instruction 109)
|Category:||Accountability & Audit|
|Period of effect:||from 22 August 2005|
|Authorised by:||Dr Neale Fong, A/Director General, Department of Health, 25-Aug-2005|
|Print version:||View print version|
Guidelines and Procedures for Risk Management by the Department of Health and Area Health Services
The Department of Health and the Health Services have a Statutory risk management responsibility in which they are accountable to protect the government and the general community from unnecessary costs and losses, including the human cost of adverse incidents. Treasurer’s Instruction 825 Risk Management and Security (formerly Treasurer’s Instruction 109), having the force of law, stipulates:
“The Accountable Officer or Authority shall ensure that there are procedures in place for the periodic identification, assessment and treatment of risks inherent in the operations of the department or statutory authority, together with suitable risk management policies and practices, and that these are documented in the accounting manual or other relevant policy materials”.
Risk Management, which is part of the Department of Health's accountability framework, is a pillar and requirement of both mandatory Clinical and Corporate Governance systems and a key driver for delivering safe, high quality patient care to the Western Australian community.
To increase the level of compliance with our Statutory responsibilities and governance requirements, and in view of the potentially serious and unacceptable consequences of risk for both patients and staff and their families, the Department of Health Executive, Health Service Chief Executives and all levels of corporate and clinical management, are to increase their focus on material risks within their areas of responsibility, and take any necessary additional action to better manage those risks with appropriate priority.
To ensure uniform practice throughout the WA Public Sector Health system, the State Health Executive Forum has recently endorsed and I have approved, the Health Risk Management Policy and Framework and Clinical Risk Management Guidelines. These documents are to be adopted and implemented as endorsed. Together with the Health Risk Management General Procedures Manual they set out the mandated policy, guidelines and procedures for the management of corporate and clinical risks in the WA Public Health System.
Chief Executives and Managers will ensure that the Health Risk Management Policy and Framework and Clinical Risk Management Guidelines are disseminated, understood, implemented and maintained at all levels of their organisations and that risk management is practiced in accordance with the Health General Risk Management Procedures Manual.
Appropriate strategies and programs for statutory compliance and effective risk and incident reduction in accordance with the Whole of Health Policy, need to be in place and delivering measurable results by January 2006.
CLINICAL RISK MANAGEMENT GUIDELINES FOR WESTERN AUSTRALIAN HEALTH SERVICES
The Clinical Risk Management Guidelines for Western Australian Health Services have been developed to strengthen the Department of Health’s clinical risk management activities within the WA Clinical Governance Framework and to assist Health Service Executives, Clinicians, Risk Management and Quality Co-ordinators to meet their risk management responsibilities through the identification and management of clinical risk areas in a consistent and systematic way, in accordance with State and local priorities. The Clinical Risk Management Guidelines and other related supporting documents are available from the Office of Safety and Quality in Health Care and will be posted on the web site at:
HEALTH RISK MANAGEMENT POLICY AND FRAMEWORK AND HEALTH RISK MANAGEMENT GENERAL PROCEDURES MANUAL
The Department of Health has developed the Health Risk Management Policy and Framework and Health Risk Management General Procedures Manual, which sets out the mandated policy and procedures for the management of corporate risks in the WA Health system.
The Health Risk Management General Procedures Manual includes the Risk Evaluation Criteria tables and Worksheets by which the Risk Management process is to be documented and risks evaluated for uniformity, consistency and reporting across Health. These documents are available on the Holii intranet site for Insurance and Risk Management at:
The Health Risk Management Policy and Framework and Health Risk Management General Procedures Manual are overarching documents and supercede all other risk management related policies and procedures.
To ensure consistency of application and continuity in implementation, joint training and support will be provided to delegates from the Department of Health and Health Services through the Corporate Governance Directorate and Safety and Quality in Health Care Division.
Enquiries are to be directed to Mr Jeff Keen, Senior Risk Management Consultant, Corporate Governance Directorate by telephone on 9222 4291 or e-mail: firstname.lastname@example.org.
Dr Neale Fong
This circular last updated: Wednesday, 31 August 2005 at 3:44pm