|Title:||Long Term Management of Electronic Records Policy|
|Document ID:||Operational Circular OP 1872/04|
|Date of issue:||Thursday, 18 November 2004|
|Status:||NO LONGER APPLICABLE|
|Description:||This policy addresses the issue of managing electronic records that are created and maintained in records keeping systems and business application systems so as to ensure that they satisfy record keeping requirements for operational and archival purposes over the medium to long term.|
|Applicable to:||This policy applies to: a) All business application systems and record keeping systems that capture, create and store records as defined in the State Records Act 2000 and the Freedom of Information Act 1992; and b) Employees of the WA government health sector, ultimately reporting through to the Minister for Health. This includes Department of Health (DoH) entities, public hospitals, public community health services, public pathology laboratories, public health and mental health clinics and services, public nursing homes, DoH contracted services and any other WA government health sectore organisational entities.|
|Period of effect:||from 20 August 2004|
|Authorised by:||Mr Des Hutchinson, Acting Director, Information Policy, 11-Oct-2004|
|Print version:||View print version|
Long Term Management of Electronic Records Policy
The State Records Act was formally proclaimed in the Government Gazette on the 30th November 2001.
Under the Act a State record is defined as any record of information (in any form) created, received or maintained by a government organisation or parliamentary department in the course of conducting its business activities. State records can come in any format on which information can be stored including maps, plans, photographs, films, and magnetic and optical media.
A cornerstone of the legislation is an instrument of accountability called the "recordkeeping plan", a document to be formulated by every government organisation. The Department of Health's plan sets out the matters about which records are to be created, how those records are to be managed in the context of the organisation's functions, and for how long those records are to be kept.
Several recordkeeping policies have been developed in concert with the recordkeeping plan. The Long Term Management of Electronic Records Policy addresses the issue of managing electronic records that are created and maintained in record keeping systems and business application systems so as to ensure that they satisfy record keeping requirements for operational and archival purposes over the medium to long term.
This Policy is available from the Records Services Homepage on HOLII at URL http://intranet.health.wa.gov.au/records/content/policies.cfm.
Mr Des Hutchinson
This circular last updated: Wednesday, 29 April 2015 at 4:18pm