|Title:||Workforce Information System – Workforce Analysis and Comparison|
|Document ID:||Operational Directive OD 0567/14|
|Date of issue:||Thursday, 23 October 2014|
|Description:||This Operational Directive (OD) provides instructions to be followed by Agencies and Departments in the provision of workforce data to the Public Sector Commission (PSC) through the Workforce Analysis and Comparison Application (WACA). It includes current deadlines for the submission of workforce data to the PSC through the WACA. Also provided are updated links to relevant websites containing information and instructions pertaining to submission of data to the WACA as well as relevant contact details.|
|Applicable to:||All public sector agencies and departments (System wide)|
|Framework:||Employment Policy Framework|
|Period of effect:||from 25 September 2014 to 25 September 2019|
|Review date:||25 September 2019|
|Authorised by:||Professor Bryant Stokes, A/Director General, Department of Health WA, 28-Oct-2014|
|Print version:||View print version|
Workforce Information System – Workforce Analysis and Comparison
This Operational Directive (OD) supersedes OD 0075/07 and includes deadlines for the submission of workforce data to the Public Sector Commission (PSC) through the Workforce Analysis and Comparison Application (WACA). Also provided are updated links to relevant websites containing information and instructions pertaining to submission of data to the WACA as well as relevant contact details.
The Public Sector Management Division of the Department of the Premier and Cabinet (DPC) has instructed that all employing agencies and departments are to provide data to the PSC through the WACA every census quarter no later than four weeks after each census date unless otherwise exempted by the Public Sector Commissioner. Data must reflect the workforce as at the last pay period on or before the census dates of 31 March, 30 June, 30 September and 31 December.
Prior to logging on to the WACA website, agencies and departments are asked to obtain their agency/department identifiers and their WACA logon details by sending a request on the following email address: firstname.lastname@example.org.
The following link on the PSC website; (http://www.publicsector.wa.gov.au/workforce/workforce-and-diversity-planning/workforce-data/human-resource-minimum-obligatory-information-requirement-hrmoir) contains the updated list of Data Definitions and the WACA Quick Reference Guide and should be referenced prior to submitting Human Resource Minimum Obligatory Information Requirement (HR MOIR) data to the WACA database.
It is important for agencies and departments to consult the updated HR MOIR data definitions and user guide as these documents contain relevant information about what is required from agencies and how such data must be supplied to the PSC. Please take note that the system will prompt you to provide explanations on Full-Time Equivalent (FTE) variance before your file can be forwarded to the State Administrator.
The WACA database only accepts fixed length text files. In case you require assistance to convert your file into that format please contact a member of the WACA implementation team at the DPC. (See details below).
Agencies and departments which, by prior agreement with the WACA implementation team, are unable to use the WACA system at this time are required to forward Human Resource (HR) data pertaining to FTE and Equal Employment Opportunity (EEO) either through the existing HR MOIR system or by emailing Alan Lee.
If you need further information, contact details are as follows:
Professor Bryant Stokes
This circular last updated: Thursday, 23 October 2014 at 11:38am