Circular details

Title:

Information Storage and Disposal Policy

Document ID:

Operational Directive OD 0559/14

Date of issue:

Thursday, 11 September 2014

Status:

Current

File number(s):

F-AA-14160

Description:

The Information Storage and Disposal Policy ensures all WA Health’s information is stored, classified, secured and accessible in a consistent and timely manner. This is achieved by outlining the relevant associated policies and procedures concerning storage and disposal in the one document.

Applicable to:

This policy applies to all persons employed in WA Health including contractors, sub-contractors and agency personnel, incorporating the following entities:
• Department of Health
• Metropolitan Health Service
• WA Country Health Service

Framework:

Information Management Policy Framework

Period of effect:

from 21 August 2014 to 21 August 2019

Review date:

21 August 2017

Authorised by:

Professor Bryant Stokes, A/Director General, Department of Health WA, 05-Sep-2014

Acrobat version:

Operational Directive - OD 0559/14 [279KB]

Print version:

View print version

Attachments:

Information Storage and Disposal Policy [232KB]

Supersedes:

OD 0407/12

(06-Dec-2012)

Information Storage and Disposal Policy

Related documents:

OD 0381/12

(05-Jul-2012)

Data Collection Policy

Related documents:

OD 0487/14

(23-Jan-2014)

Data Stewardship and Custodianship Policy

Related documents:

OD 0304/10

(27-Oct-2010)

Information Classification Policy

Related documents:

OD 0371/12

(11-May-2012)

Information Lifecycle Management Policy

Related documents:

OD 0389/12

(13-Sep-2012)

Information Security Policy

Related documents:

OD 0390/12

(04-Oct-2012)

Information Use Policy

Related documents:

OD 0464/13

(24-Oct-2013)

Metadata Documentation Policy

Related documents:

OD 0539/14

(17-Jul-2014)

Information Access and Disclosure Policy

Related documents:

IC 0200/14

(01-Oct-2014)

Guidelines for Managing Statewide Reporting Definitions

Related documents:

OD 0583/15

(07-Jan-2015)

Digitisation and Disposal of Patient Records Policy

Related documents:

OD 0584/15

(07-Jan-2015)

Patient Information Retention and Disposal Schedule Version 4, 2014

Related documents:

MP 0010/16

(01-Jul-2016)

Patient Confidentiality Policy

Related documents:

MP 0015/16

(01-Jul-2016)

Information Use and Disclosure Policy

Related documents:

OD 0572/14

(06-Nov-2014)

Information Use Policy

Related documents:

MP 0011/16

(01-Jul-2016)

Data Stewardship and Custodianship Policy

Information Storage and Disposal Policy

WA Health creates and collects a vast amount of information, much of which is confidential personal health information. Some information is highly sensitive and of significant importance to patient safety and wellbeing.

WA Health is committed to ensuring that information which supports the provision of health care is readily available to authorised users, when and where it is needed. All information needs to be managed, stored and disposed according to its classification, business requirements and retention period.

Suitable retention periods, storage conditions and the use of recommended disposal methods will ensure that information is managed, protected and accessible across WA Health.

The Information Storage and Disposal Policy ensures WA Health’s information is stored, classified, secured and accessible in a consistent and timely manner. This is achieved by outlining the relevant associated policies and procedures concerning storage and disposal.

Professor Bryant Stokes
A/DIRECTOR GENERAL
DEPARTMENT OF HEALTH WA

This circular last updated: Thursday, 11 September 2014 at 1:02pm