|Title:||Information Governance of Medical Practitioner Details|
|Document ID:||Operational Directive OD 0549/14|
|Date of issue:||Wednesday, 20 August 2014|
|Description:||The Information Governance of Medical Practitioner Details Policy ensures accuracy and consistency in the collection and maintenance of medical practitioner details across all information systems at a statewide level. This is achieved through the allocation of accountability and responsibility for data quality and maintenance to WA Health staff.|
|Applicable to:||This policy applies to all personnel (e.g. employees, contractors, students, volunteers and agency personnel) involved in the collection, use and maintenance of medical practitioner details within WA Health information systems.|
|Category:||Accountability & Audit|
|Period of effect:||from 18 August 2014 to 18 August 2019|
|Review date:||18 August 2017|
|Authorised by:||Dr Shane Kelly, A/Director General, Department of Health, 15-Aug-2014|
|Print version:||View print version|
Information Governance of Medical Practitioner Details
WA Health collects, stores and uses a vast amount of data, including patient health information and medical practitioner details. The accuracy of medical practitioner details recorded within WA Health’s information systems is paramount in ensuring optimal patient treatment, appropriate patient billing and correct payment of health service staff.
WA Health is responsible for maintaining medical practitioner details and ensuring this information is accurate, current and appropriately managed. There are a myriad of information systems within WA Health that are used to collect medical practitioner details. Of these systems, TOPAS and webPAS are the primary sources of information and reporting of medical practitioner details. Information systems such as the Radiology Information Systems, e-referrals, e-consult, Ultra and Cardiobase rely on TOPAS and webPAS to source or match medical practitioner information.
Health services are responsible for nominating a Medical Practitioner Data Administrator to manage the day-to-day maintenance of medical practitioner details on relevant information systems within their health service.
This policy also allocates an overarching Accountable Senior Officer that has accountability and responsibility for ensuring that medical practitioner details are accurate and up-to-date across all information systems at a statewide level.
The allocation of accountability and responsibility for the maintenance of medical practitioner details to WA Health staff will ensure that the data is of high quality to support its intended uses.
Dr Shane Kelly
This circular last updated: Wednesday, 20 August 2014 at 2:52pm