|Title:||Records Policy and Procedures (Non-Patient Records)|
|Document ID:||Operational Circular OP 1871/04|
|Date of issue:||Thursday, 11 November 2004|
|Status:||NO LONGER APPLICABLE|
|Description:||This policy establishes a framework of accountabilities, responsibilities and the statutory basis for the implementation and ongoing improvement of records management programs throughout the Department of Health. As all Departmental staff and contracted services are involved in creating, maintaining and using government records (both paper and electronic) it is imperative that everyone understands their records management responsibilities.|
|Applicable to:||This policy applies to all records (as defined in the State Records Act 2000) of the Department of Health, regardless of medium and includes information or business systems acquired or built to support all types of business activities. It also applies to the employees of the WA government health sector, ultimately reporting to the Minister for Health. This includes Department of Health (DoH) entities, public hospitals, public community health services, public pathology laboratories, public health and mental health clinics and services, public nursing homes, DoH contracted services and any other WA government health sector organisational entities.|
|Period of effect:||from 20 August 2004|
|Authorised by:||Mr Des Hutchinson, Acting Director, Information Policy, 11-Oct-2004|
|Print version:||View print version|
Records Policy and Procedures (Non-Patient Records)
The State Records Act was formally proclaimed in the Government Gazette on the 30th November 2001.
Under the Act a State record is defined as any record of information (in any form) created, received or maintained by a government organisation or parliamentary department in the course of conducting its business activities. State records can come in any format on which information can be stored including maps, plans photographs, films, magnetic and optical media.
A cornerstone of the legislation is an instrument of accountability called the "recordkeeping plan", a document to be formulated by every Government organisation. The Department of Health's plan sets out the matters about which records are to be created, how those records are to be managed in the context of the organisation's functions, and for how long those records are to be kept.
Several recordkeeping policies have been developed in concert with the recordkeeping plan. The Records Policy and Procedures (Non-Patient Records) establishes a framework of accountabilities, responsibilities and the statutory basis for the implementation and ongoing improvement of records management programs throughout the Department of Health. As all Departmental staff and contracted services are involved in creating, maintaining and using government records (both paper and electronic) it is imperative that everyone understands their records management responsibilities.
This Policy is available from the Records Services Homepage on HOLII at URL http://intranet.health.wa.gov.au/records/content/policies.cfm.
Mr Des Hutchinson
This circular last updated: Thursday, 11 November 2004 at 12:00am